Plan International Ethiopia would like to invite qualified and competent applicants to apply for the following vacant post.
1:Finance and Admin Intern
Location: Addis Ababa
Job Description:
Dimensions of the Role
Key Accountabilities:
Administration:
Ensure office services such as office cleaning, coffee/tea, telephone connections are in order
Make sure utility bills are paid in a timely manner.
Support the team in liaising with external service provider or the landlord to maintain the smooth running of the shared Premises;
Assist in filling Purchase Requisitions for purchases of office supplies, equipment, etc for Sponsorship Operation and other projects as needed;
Assist in collection of quotation for different purchases from service providers;
Assist in facilitating payment requests for service undertaken on monthly and quarterly basis and ensure the completeness of the document before submitting Finance Team for payment;
Assist in arranging/facilitating travels of staff of Plan International and partners which includes visas, flight tickets and hotel bookings
Support the HR and Admin Specialist in arranging visas processes, hotel bookings and transports.
Finance:
Assist the online reporting of income tax, pension contribution, withholding tax, etc on ERCA website on the reporting time;
Follow up on ERCA’s new requirement or change of reporting template while making monthly payments;
Check the completeness of the payment request or financial documents submitted to finance department before payment prepared;
Support payment process for different service providers through CK or bank transfer to their respective account;
Following up with financial document signature for different service provider;
Assist the Finance Specialist in CK preparation and delivery to suppliers and inform service providers to collect CK on time together with the withholding receipt;
Submit or deliver bank transfer letters to bank and follow up on collect bank statements and transfer slip/advise on a regular basis;
Facilitate external audit engagement by providing documents and forward explanation for any audit inquiries.
Documentations:
File financial documents on a monthly basis together with system generated report in sequential order;
Label each box files according to the date and description;
Check finance documents are complete and filed in sequential manner;
Check Good Receiving Note (GRN) attached on each payment for fixed asset items and purchase of materials from different service provider;
Maintain and file employee, service provider and consultancy agreement in sequential order;
Assist the audit process by retrieving requested documents and arrange it in the box file for external auditors;
Ensure all financial and other relevant documents are scanned and filed in common shared folder on monthly basis.
Skill and educational background
A minimum of first degree in Business Administration, Management, Accounting or related fields
progressive experience in finance and administration roles and strong knowledge of accounting principles, financial reporting, and budgeting
An understanding and commitment to child rights
Fluency in English and ability to speak and communicate in French language is an asset
Good understanding of Child Rights and NGO Liaison requirements with the AU/UN.
Excellent planning & organizational skills, team-working ability, including the capacity to work effectively with people from many different backgrounds.
Computer literacy skills.
Note: Candidates who Upload Dereja CV will gain an advantage.
How to Apply
Interested applicants who can meet the above minimum requirements can submit their application, CVs in through via online link of this announcement. Application Form
Deadline: June 3, 2024
