Immunization project Coordinator – BMGF
About the Job
TEAM/PROGRAMME: Programme
LOCATION: Lega Hidha, Oromia
GRADE: 3B
POST TYPE: National
Child Safeguarding:
Level 3 – the responsibilities of the post requires the post holder to have regular contact with or access to children or young people
Activity Overview
Immunization is one of the key life-saving interventions the government of Ethiopia has scaled up to address under five mortality. There are noteworthy successes through EPI. Ethiopia is certified for polio free since 2017 and maternal and neonatal tetanus are eliminated. Coverage from successive Ethiopian Demography and Health Survey revealed a positive rise in the coverage of vaccine antigens. The magnitude and trends of vaccination inequalities in Ethiopia persists by equity markers despite steady improvement in overall coverage. The major variation in coverage is geographic where there is high variation in coverage among different regions in the country. According to the Ethiopian mini-DHS 2019, there are over 1.2 million zero dose and under immunized children in Ethiopia.
For over two decades, Save the Children has been supporting immunization program in Ethiopia to contribute for the reduction of child mortality from vaccine preventable diseases. Through the different projects that has been implemented over the years, Save the Children supported expansion of access for immunization services, supported demand raising for immunization in the community and has supported an enabling environment for equitable service delivery and improved financing for immunization. Currently, Save the Children is implementing BMGF funded Immunization Program in Ethiopia that supports equitable and sustainable access to life-saving immunization and essential healthcare by focusing on zero-dose and under immunized children for a new phase of the partnership with Save the Children partnered with BMGF in project titled TARGETED VACCINATION AND INTEGRATED SERVICE DELIVERY OUTREACH IN ETHIOPIA. The project create an innovative partnership to help reduce preventable deaths and illness in children under the age of five, from vaccine preventable diseases by combining Save the Children’s vast experience in supporting children and mothers’ health in communities around the world with BMGF in partnership with Ministries of Health, local and Other Partners operating in the regions. The program is expected to ensure equitable and sustainable access to life-saving immunization and essential healthcare, working together with local communities and partners and leveraging on Save the Children’s and BMGF’s joint expertise to reach zero-dose and under-immunized children. The BMGF funded immunization program is Regional and will be implemented in Five Regions (Oromia, Amhara, Afar, Somali and Sidama regions)of Ethiopia. This post is for the Program in Oromia responsible to facilitate, coordinate and lead implementation of the project along with the project plans and deliverables in coordination with other immunization team and program in the Region.
ROLE PURPOSE:
The Immunization Project woreda Coordinator is responsible for implementing the interventions and activities under BMGF Immunization Project. S/he will support interventions on: strengthening cold chain system, delivery of routine immunization service using different strategies, support quality of EPI documentation, and support the planning and implementation of immunization campaigns. The Immunization Project Coordinator will also be responsible for the timely coordination, preparation, facilitation, implementation, and evaluation of all training/capacity-building activities as specified on the project work plan. The Immunization Project Woreda Coordinator will work closely with the woreda health office head and EPI focal persons, Other project Coordinators in the respective GSK Immunization Project Implementation woredas. S/he will ensure efficiency and timely implementation of the immunization project interventions in the project implementation areas. S/he is responsible for the preparation and submission of regular project reports and case stories and meet deadlines for reporting and regular program updates. S/he will coordinate and facilitate advocacy activities, events, dialogues to improve resource allocation for immunization program, for improved commitment and prioritization and to ensure delivery of equitable service throughout the project areas and the region.
SCOPE OF ROLE:
Reports to: Health and Nutrition Program Manager, ___ FO
Staff directly reporting to this post: No
KEY AREAS OF ACCOUNTABILITY:
Project Management
- In collaboration with H&N Program Manager, develop project detail work plan, budget forecast and procurement plan for the project implementation woredas.
- Ensure procurements specified in the project documents are planned, requested, purchased, delivered and distributed and reported on a timely manner
- Closely work with the H&N Program Manager, Sr. Technical Specialists at CO, and SBC Coordinator to come up with culturally appropriate EPI messages to raise awareness of community members and influence their behaviour positively on EPI
- Provide monthly update on project progress and flag any concerns in a timely manner for H&N Program Manager and FO Management
- Manage all activities, resources and assets for the projects under supervision
- Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints
- Prepare periodic reports on the implementation of project activities as per the requirements of SCI, regional MOUs and specific project donor
- Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed
- Closely work with RHB/Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability
- Support H&N Program Manager for any project activity and budget revisions, support prepare justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award and management team to ensure timely action
- Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure
Technical Leadership
- Provide technical assistance and facilitate logistics support for Woreda health office and health facilities in the development of woreda level bottom-up immunization micro plans ensuring every eligible child is mapped, identified and targeted for reach with different strategies
- Coordinate with government, and project partners working on EPI at different level in the project area through organizing woreda level EPI taskforce meetings, enduring documentation and implementation of action points to improve leadership and governance of immunization program in the area.
- Support regular delivery of static, outreach and mobile vaccination sessions in the implementation areas
- Organize, support/facilitate trainings for EPI Managers, HWs, HEWs, CVs, and other community members, on immunization, and community mobilization
- Conduct mentorship and post training follow up visits and regularly assess the improvement on the capacity of HWs and HEWs
- Support community and facility based surveillance and early response for Vaccine Preventable Diseases
- Support regular transportation of vaccines to all HFs and support proper handling of cold chain equipment. Facilitate maintenance of un functional vaccine refrigerators
- Provide technical and coordination support during national and sub national immunization campaigns
- Support proper documentation of EPI activities through technical assistance and provision of recording and reporting formats (EPI and outreach monitoring charts, tally sheets, and refrigerator temperature monitoring sheets) and
- Ensure data quality through regular data validation and data triangulation and support use of data for decision making
- In collaboration with SBC Coordinator, H&N Program Manager and GSK Project Senior Technical Specialists, build capacity of community structures at grass root level to support EPI activities in the implementation woredas
- Facilitate, conduct regular consecutive dialogue and consultative meetings to influence woreda and zonal government partners’ engagement on immunization program and allocation of budget for immunization service delivery improvement, maintenance of CCE, capacity building of HWs/HEWs, and for sustaining project interventions and gains
- Establish, support, and empower community influential members to hold government and vaccination service providers accountable to provide equitable and quality vaccination service
- Organize review meetings with the woreda health office to review the activities of HWs/HEWs and CVs as well as for experience sharing and reflective learning
- Organize/conduct regular supportive supervisions to review and support the EPI activities of the
- Closely work with GSK/BMGF Sr Technical Specialists to assure implementation quality
- Develop project briefs, which document the project learnings and results
- Prepare/Review and submit for H&N Program Manager timely donor reports, including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
Monitoring, Evaluation, Learning and Quality Assurance
- Prepare, review and submit weekly, monthly, quarterly, and annual donor, government and internal SC reports and updates of the project on a timely manner with acceptable quality to the H&N Program Manager including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
- Support and coordinate during the planning and implementation of project related assessments such as LQAS and baseline and endline surveys and studies
- Document, organize, and share the proceedings and reports of all trainings/ capacity building workshops and project related meetings with the project manager;
- In collaboration with the Immunization Strengthening Project Manager assist the development of articles, case studies or other written materials regarding best practices, lessons learned etc.
- Document experiences and challenges encountered in the process of project implementation: capacity building, provision of technical support and demand creation
- Conduct regular supportive and joint supportive supervisions to project sites with respective government partners
- Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers, community influential leaders in the implementation areas
- Facilitates visits for donors, members and others as necessary
- Conduct any related task assigned by supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
About You
- BSc degree in public health, nursing or related fields
- A minimum of 5 years’ experience in an NGO environment of which a minimum of 3 years technical and managerial leadership focusing on child health and specifically immunization
- Trainings on Immunization in Practice (IIP), Immunization Cold chain users, and Immunization MLM trainings is required
- Solid understanding of the Ethiopian health policy and strategies, as well as the health sector transformation plan and the health extension platform
- Experience working with the Regional, Zonal and Woreda Health Bureaus
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
- Solid budgeting skills and knowledge of key donor regulations
- knowledge of local language is required
- Commitment to Save the Children values
Required Skills
- Adaptability
How To Apply
Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations.
Use the below link to apply:
https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Finance Assistant
About the Job
TEAM/PROGRAM: Finance
Grade: 5
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday.
- All children learn from a quality basic education and that.
- Violence against children is no longer tolerated.
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
ROLE PURPOSE:
Effect payments and collect cash and CPO on behalf of the Save the Children International waghimra field office, according to Save the Children International standard procedures.
KEY AREAS OF ACCOUNTABILITY:
- Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.
- Collects working /program advance and make various payments as per the authorization and approval of budget holders and in accordance with SCI’s financial management policy.
- Ensures that all payment documents bear ‘Save the Children Paid’ stamp.
- Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settle all project advances before placing a request for another advance.
- Ensures that Government withholding tax is deducted from service fees to hotels, resources persons etc…
- Ensure that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled timely.
- Facilitates the provision and settlement of travel advances of staff based outside of the FO.
- Assist the finance officer in scanning of documents, documentation/filing of reports.
- Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children International’s financial management policy.
- Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
- Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.
- Always keeps cash, cheques, and CPOs in the safe.
- Maintain petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by the field office FC and approved by the HOF.
- Ensure weekly and monthly cash count is done and the count sheet prepared and approved.
- Reconcile cash accounts with financial documents and update the cash book regularly.
- Perform all other duties related to the position.
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience
About You
- Minimum educational requirement: First Degree / Diploma in Accounting/Business Administration, Banking, and Finance or related fields to finance.
- Minimum experience required: Two years of Finance experience. Demonstrated experience in disbursements related activities in NGO setting and knowledge about project funding and compliance requirements.
- Experience of organizing and assisting workshops, trainings, and other events.
- Willingness experience of working on weekends and out of working hours with extensive filed travels.
- Good understanding of project implementation process.
- Excellent interpersonal skills.
- Demonstrated proficiency in written and verbal English and Amharic, including business terminology.
- Excellent and demonstrated skills in computer system, MS-Excel & MS-word.
- Ability to travel as needed by the field office.
Desirable
- NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas
Additional Note
- Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of basic salary for Male staff
COMPETENCIES
- SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
- Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organization.
- Thinking applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
Engaging
- Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
Required Skills
- Accounting
How To Apply
Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations.
Use the below link to apply:
https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Immunization Project Coordinator
About the Job
TEAM/PROGRAMME: Health & Nutrition Program
LOCATION: Guardhamole & D/Kachen
GRADE: 3B
POST TYPE: National
Child Safeguarding:
Level 3 – the responsibility of the post requires the post holder to have regular contact with or access to children or young people
Activity Overview
Immunization is one of the key life-saving interventions the government of Ethiopia has scaled up to address under five mortalities. There are noteworthy successes through EPI. Ethiopia is certified for polio free since 2017 and maternal and neonatal tetanus are eliminated. Coverage from successive Ethiopian Demography and Health Survey revealed a positive rise in the coverage of vaccine antigens. The magnitude and trends of vaccination inequalities in Ethiopia persists by equity markers despite steady improvement in overall coverage. The major variation in coverage is geographic where there is high variation in coverage among different regions in the country. According to the Ethiopian mini-DHS 2019, there are over 1.2 million zero dose and under immunized children in Ethiopia.
For over two decades, Save the Children has been supporting immunization program in Ethiopia to contribute for the reduction of child mortality from vaccine preventable diseases. Through the different projects that has been implemented over the years, Save the Children supported expansion of access for immunization services, supported demand raising for immunization in the community and has supported an enabling environment for equitable service delivery and improved financing for immunization. Currently, Save the Children is implementing GSK funded Immunization Program in Ethiopia that supports equitable and sustainable access to life-saving immunization and essential healthcare by focusing on zero-dose and under immunized children for a new phase of the partnership with GSK. Save the Children partnered with GSK to create an innovative partnership to help reduce preventable deaths and illness in children under the age of five, from vaccine preventable diseases by combining Save the Children’s vast experience in supporting children and mothers’ health in communities around the world with GSK’s research and expertise in partnership with Ministries of Health, local and academic partners. The program is expected to ensure equitable and sustainable access to life-saving immunization and essential healthcare, working together with local communities and partners and leveraging on Save the Children’s and GSK’s joint expertise to reach zero-dose and under-immunized children. The GSK funded immunization program is multi country and will be implemented in Ethiopia and Nigeria. This post is for the Program in Ethiopia responsible to facilitate, coordinate and lead implementation of the project along with the project plans and deliverables.
ROLE PURPOSE: The Immunization Project Coordinator is responsible for implementing the interventions and activities under GSK Immunization Project. S/he will support interventions on: strengthening cold chain system, delivery of routine immunization service using different strategies, support quality of EPI documentation, and support the planning and implementation of immunization campaigns. The Immunization Project Coordinator will also be responsible for the timely coordination, preparation, facilitation, implementation, and evaluation of all training/capacity-building activities as specified on the project work plan. The Immunization Project Coordinator will work closely with the woreda health office head and EPI focal persons in the respective GSK Immunization Project Implementation woredas. S/he will ensure efficiency and timely implementation of the immunization project interventions in the project implementation areas. S/he is responsible for the preparation and submission of regular project reports and case stories and meet deadlines for reporting and regular program updates. S/he will coordinate and facilitate advocacy activities, events, dialogues to improve resource allocation for immunization program, for improved commitment and prioritization and to ensure delivery of equitable service throughout the project areas and the region.
Reports to: Health and Nutrition Program Manager, Bale FO
Staff directly reporting to this post: none
KEY AREAS OF ACCOUNTABILITY:
Project Management
- In collaboration with H&N Program Manager, develop project detail work plan, budget forecast and procurement plan for the project implementation woredas.
- Ensure procurements specified in the project documents are planned, requested, purchased, delivered and distributed and reported on a timely manner
- Closely work with the H&N Program Manager, Sr. Technical Specialists at CO, and SBC Coordinator to come up with culturally appropriate EPI messages to raise awareness of community members and influence their behaviour positively on EPI
- Provide monthly update on project progress and flag any concerns in a timely manner for H&N Program Manager and FO Management
- Manage all activities, resources and assets for the projects under supervision
- Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints
- Prepare periodic reports on the implementation of project activities as per the requirements of SCI, regional MOUs and specific project donor
- Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed
- Closely work with RHB/Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability
- Support H&N Program Manager for any project activity and budget revisions, support prepare justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award and management team to ensure timely action
- Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure
Technical Leadership
- Provide technical assistance and facilitate logistics support for Woreda health office and health facilities in the development of woreda level bottom-up immunization micro plans ensuring every eligible child is mapped, identified and targeted for reach with different strategies
- Coordinate with government, and project partners working on EPI at different level in the project area through organizing woreda level EPI taskforce meetings, enduring documentation and implementation of action points to improve leadership and governance of immunization program in the area.
- Support regular delivery of static, outreach and mobile vaccination sessions in the implementation areas
- Organize, support/facilitate trainings for EPI Managers, HWs, HEWs, CVs, and other community members, on immunization, and community mobilization
- Conduct mentorship and post training follow up visits and regularly assess the improvement on the capacity of HWs and HEWs
- Support community and facility-based surveillance and early response for Vaccine Preventable Diseases
- Support regular transportation of vaccines to all HFs and support proper handling of cold chain equipment. Facilitate maintenance of un functional vaccine refrigerators
- Provide technical and coordination support during national and sub national immunization campaigns
- Support proper documentation of EPI activities through technical assistance and provision of recording and reporting formats (EPI and outreach monitoring charts, tally sheets, and refrigerator temperature monitoring sheets) and
- Ensure data quality through regular data validation and data triangulation and support use of data for decision making
- In collaboration with SBC Coordinator, H&N Program Manager and GSK Project Senior Technical Specialists, build capacity of community structures at grass root level to support EPI activities in the implementation woredas
- Facilitate, conduct regular consecutive dialogue and consultative meetings to influence woreda and zonal government partners’ engagement on immunization program and allocation of budget for immunization service delivery improvement, maintenance of CCE, capacity building of HWs/HEWs, and for sustaining project interventions and gains
- Establish, support, and empower community influential members to hold government and vaccination service providers accountable to provide equitable and quality vaccination service
- Organize review meetings with the woreda health office to review the activities of HWs/HEWs and CVs as well as for experience sharing and reflective learning
- Organize/conduct regular supportive supervisions to review and support the EPI activities of the
- Closely work with GSK Sr Technical Specialists to assure implementation quality
- Develop project briefs, which document the project learnings and results
- Prepare/Review and submit for H&N Program Manager timely donor reports, including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
Monitoring, Evaluation, Learning and Quality Assurance
- Prepare, review and submit weekly, monthly, quarterly, and annual donor, government and internal SC reports and updates of the project on a timely manner with acceptable quality to the H&N Program Manager including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
- Support and coordinate during the planning and implementation of project related assessments such as LQAS and baseline and endline surveys and studies
- Document, organize, and share the proceedings and reports of all trainings/ capacity building workshops and project related meetings with the project manager.
- In collaboration with the Immunization Strengthening Project Manager assist the development of articles, case studies or other written materials regarding best practices, lessons learned etc.
- Document experiences and challenges encountered in the process of project implementation: capacity building, provision of technical support and demand creation
- Conduct regular supportive and joint supportive supervisions to project sites with respective government partners
- Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers, community influential leaders in the implementation areas
- Facilitates visits for donors, members and others as necessary
- Conduct any related task assigned by supervisor
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
About You
- BSc degree in public health, nursing or related fields
- A minimum of 5 years’ experience in an NGO environment of which a minimum of 3 years technical and managerial leadership focusing on child health and specifically immunization
- Trainings on Immunization in Practice (IIP), Immunization Cold chain users, and Immunization MLM trainings is required
- Solid understanding of the Ethiopian health policy and strategies, as well as the health sector transformation plan and the health extension platform
- Experience working with the Regional, Zonal and Woreda Health Bureaus
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
- Solid budgeting skills and knowledge of key donor regulations
- knowledge of local language is required
- Commitment to Save the Children values
Required Skills
- Adaptability
How To Apply
Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations.
Use the below link to apply:
https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
