With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience the fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Position: Store keeper-9
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
To make sure the Targeted Supplementary Feeding Program (TSFP) commodities are handled properly, in safe storage condition and ensure the transaction using bin cards, stock cards, and inventory tools in close coordination with other JEOP GFD and Nutrition field teams and a line manager. He/She is responsible for Proper documentation, recording, and reporting of commodity transactions using different tools and templates.
MAJOR RESPONSIBILITIES
- To make sure the Targeted Supplementary Feeding Program (TSFP) commodities are handled properly, in safe storage condition and ensure the transaction using bin cards, stock cards, and inventory tools in close coordination with other JEOP GFD and Nutrition field teams and a line manager. He/She is responsible for Proper documentation, recording, and reporting of commodity transactions using different tools and templates
- Ensure proper handling of warehouse goods and properties with consistent management and use of goods receiving notes, good issues, and bin-card.
- Handles Receiving and issuing of commodities and other materials from the store.
- Ensure proper reconciliation of physical count with bin cards and stock cards and report the results to the commodity accountant/line manager regularly.
- Create a well-structured filing system & ensure a system of STAMP on the supporting documents (waybills, models, etc.)
- Committed to WV’s vision, mission, and core values.
- Patience, good relations with other people, good capacity to work in a team, capacity to manage priorities, precision, capacity to share knowledge and train colleagues, knowing the local language; willingness to work under pressure and extra hours.
- Ability to perform field assignments and willingness to travel for long periods in difficult terrain, and harsh and demanding conditions.
- Computer literacy is an added advantage •Good understanding of humanitarian standard
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Minimum 2 years and above in similar or related positions in food assistance projects
Required Education, training, license, registration, and certification
- Degree /diploma in Accounting, Business, supply chain and related field
Preferred Knowledge and Qualifications
- Ability to perform field assignments and willingness to travel for long periods in difficult terrain, and harsh and demanding conditions.
- Computer literacy is an added advantage
Travel and/or Work Environment Requirement
- Office-based with periodic travel to the field
World Vision has zero tolerance for the abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply with World Vision’s child and adult safeguarding policy.”
Disclaimer: World Vision Ethiopia is a reputable company that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only
2.Position: Commodity accountant
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
The commodity Accountant officer is responsible for ensuring clear documentation and accounting in the food resource management chain. He/she is also responsible for conducting regular physical inventory and reconciliation, closely working with filed monitors and stock controllers, collecting and sharing all the receipts, and issuing summaries. Check all the receipts, dispatches, requisition pads, waybills, distribution center visit reports, and distribution lists and prepare the monthly Commodity Status Reports (CSR), Recipient Status Reports (RSR), and Loss Status Reports (LSR). Work closely in close collaboration with field monitors and stockkeepers to collect all the receipts & issue summaries and verify the physical inventory of all warehouses.
General roles and responsibilities
- Maintain a clear accounting and documentation process for each shipment
- Monitor and review the physical inventory of all secondary warehouses under his/her supervision for monthly reconciliation
- Check all the receipts, dispatch, requisition pads, waybills, distribution center visit reports, and distribution lists and prepare the monthly Commodity Status Reports (CSR), Recipient Status Reports (RSR), and Loss Status Reports (LSR)
- Work closely in close collaboration with field monitors and stockkeepers
- Collect all the receipts & issue summary and verify the physical inventory of all warehouses
Required Professional Experience
- Minimum of 2 years previous experience in a related position as Commodity Stock controller/accountant /Data clerk.
- Required Education, training, license, registration, and certification
- BA Degree in Accounting, Economics, Business Management, and any other related fields.
Preferred Knowledge and Qualifications
- Ability to perform field assignments and willingness to travel for long periods in difficult terrain, and harsh and demanding conditions.
- Computer literacy is an added advantage
Travel and/or Work Environment Requirement
- Office-based with periodic travel to the field, frequent travel to the FDA and warehouses of Tange corridor as well as Punido corridor based on the need of the organization in Gambella
Language Requirements
- Good at English
- Good at Local languages.
Applicant Types Accepted:
Local Applicants Only
3.Position: People & Culture Business Partner/Coordinator
Employee Contract Type:
Local – Fixed Term Employee (Fixed Term)
Job Description:
The People & Culture (P&C) Business Partner- Grants/ Emergencies, plays a crucial role in the execution of the HR Transformation Strategy. Partnering with Emergency response areas Hub and AP Leaders in support of strategic business objectives. Reporting to the Manager, P&C Business Partner (HO, Grants, and Emergencies), this role works collaboratively with Hub & P&C Business Partners unit to deliver integrated HR solutions, including workforce planning, performance management, talent transformation, management and leadership development, digitalization, and all issues related to the rhythm of the P&C business. (S)he will encourage the use of innovative People Management/Organization Development resources, tools, and practices to reinforce and positively change beliefs, attitudes, operating models, and structure of organizations to facilitate the delivery of Our Promise
Major Responsibility
Strategic Partner:
- Strategic Partner for the Grants & Emergency Operations Leadership Team client group:
- Work as a first-level consultant for Grant & Emergency operation leaders to identify strategic people needs.
- Acts as a thought partner for Grant & emergency response leaders to improve people-related priorities in the business unit.
- Assist leaders with strategic planning and forecasting needs regarding people.
- Provide assistance and guidance to leaders on the full range of P&C activities associated with the rhythm of P&C business such as:
- Job Analysis
- Talent Acquisition
- Onboarding & Orientation
- Performance Reviews
- Employee Development initiatives
- Promotions
- Rewards and recognition programs
- Contract management (renewals/changes)
- Staff Care
- Terminations and Exits
- Act as an initial point of contact and intermediary for emergency response leaders in assigned business units.
- Coach leaders on HR and people management practice.
- Maintain a current understanding of the client’s department, strategy, and people-related issues by becoming a valuable member of the client’s leadership team.
- Collaborate with the Emergency Grant Acquisition & Management team participating in strategic and tactical planning sessions in support of the hiring managers and WVE People and Culture Division, coordinate and drive staff recruitment processes, including, job advertisement, short-listing candidates, scheduling written tests and interviews, and follow-up on reference checks.
- Support new staff through the onboarding process, ensuring that they have been fully oriented on WVE policies.
- Lead the orientation process for new staff and ensure P&C core documents are signed and accurately filed (i.e., Police Background checks, Disclosure form/Conflict of interest, Child protection, Employee Code of conduct, Core values);
- Employee Champion acts as a single point of contact and intermediary for employees, Emergency operations team leaders, and managers in assigned business units.
- Directing employees to the P&C Helpdesk and P&C Generalist Services in the Operations Effectiveness Unit as appropriate. Handling employee issues that are escalated from the P&C Help Desk.
- Provides guidance, counseling, and training to executives on employee relations issues.
- Assist leaders and managers with issues related to interviewing, hiring, terminations, promotions, performance reviews, and other HR topics.
Prepares job announcement notices based on the job descriptions and candidate profiles proposed by the hiring department and disseminates information on job opportunities through appropriate media.
- Follows up with probationers, employment contract expiry dates, and acting periods and reminds line managers of prompt action.
Leadership and Coaching:
- Closely follow up and prepare reports on HR /Matrices and other methods as appropriate.
- work with emergency response and grants BPs under Emergency operations to understand P &C Policies, Processes, and Systems
Required Professional Experience
- 7 years of experience in Human Resources (HR) Business Partnering or related specialist role. INGO experience working in field operations and hardship locations.
- Strong consultation skills and experience influencing and interacting with senior leaders. Outstanding people and client relationship skills.
- Proficient in coaching, mediating, influencing, facilitation, presentation, communication, analysis, and problem-solving.
- Thorough knowledge of human resource management practices and employment-related legislation. Demonstrated HR experience in a multi-business & multi-cultural unit environment. Excellent written and oral communication skills in English. Able to communicate complex ideas and business concepts in accessible terms.
- Able to exercise excellent professional judgment.
Required Education, training, license, registration, and certification:
- BA in Management, Human Resources, Business Administration, Public Administration, or related field.
- Preferred: MBA, MPM, or MPA in Public Admin.
- Professional membership of relevant HR body
- Experience in Workday or similar human resources information system
- HEAT (hostile environment awareness training) and SRMT (security risk management training) or a UN equivalent
- Enterprise Risk Management Training
- Certification in trauma counseling or certain basic training in this area
- Adult Safeguarding Training
- Understanding/Training in local labor law
Language Requirements
- Good command of oral and written English and Amharic
Applicant Types Accepted:
- Local Applicants Only
4.Position: Font Desk Officer
Key Responsibilities:
Job Description Summary:
The Front Desk Officer is responsible for managing the front desk services daily and performing a variety of administrative and clerical tasks. The job holder is the first point of contact for World Vision (WV) Ethiopia with duties that include offering administrative support to the organization. Welcoming guests and greet people who visit the WV office. The job holder will also coordinate front-desk activities, including distributing correspondence, and redirecting phone calls and/or emails, in a way of decorum. This post’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards. Admin front desk officer shall follow up and keep a log for internet and telephone payments, airtime distributions, and staff list with telephone address. She/He will also provide administrative support to the Support services division (SCMD).
Job Description
Guest Handling
- Greeting and welcoming guests: As soon as they arrive at the office, direct visitors to the appropriate person and office.
- Handling phone calls: Answer, screen, and forward incoming phone calls. Maintaining reception area: Ensure the reception area is tidy and presentable, with all necessary stationery and material
- Providing information: Provide basic and accurate information in person and via phone/email.
- Managing mail/deliveries: Receive, sort, and distribute daily mail/deliveries. Managing office supplies: Order front office supplies and keep an inventory of stock.
- Scheduling and organizing: Update calendars, schedule meetings, arrange travel and accommodations, and prepare vouchers.
- Maintain safe and clean reception area by complying with procedures, rules and regulations payment process and documentation Facilitate subscription of new internet and telephone service and payments (ADSL, 3G, SIM cards, etc)
- Maintain staff list with telephone number, make sure it is updated regularly and monthly data, voice, and SMS are distributed to all staff
- Maintain an updated list of internet, fixed-line telephone, mobile, etc services
- Process DHL transactions and main documents
- Process invoices and pay outstanding bills of Ethio- telecom, DHL, etc, and make sure costs are distributed to all departments
- Documentation of incoming and outgoing letters, bills, and other relevant materials
Administrative support:
- Clerical duties: Perform other clerical receptionist duties such as filing, photocopying, transcribing, and scanning
- Organize required documents on collaborative applications and/or hardcopy
- Provide Administrative support to the Supply Chain Director in drafting correspondence, and organizing documents related to support service
- Schedule meetings, guest visits, and organization events
- Maintaining office security: Follow safety procedures and control access via the reception desk and watch the CCTV screen.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent office organizing skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Excellent English language skills and excellent interpersonal skills
- Flexible, efficient, and cooperative
- Commitment to WVI’s aims, values, and principles
- Hones, trustworthy, and respectful
- Demonstrate sound work ethics
- Minimum 2 years of experience preferably holding a similar position in the hospitality industry
Required Education, training, license, registration, and certification
- Bachelor’s Degree in Secretarial and office management, administrative Service Management, Business Administration or related fields
Preferred Knowledge and Qualifications
- Good interpersonal and communication skills (Ability to communicate effectively in the English language both orally and in writing, good organizational skills)
- Able to work in a cross-cultural environment with a multi-national staff
- Persistent, accommodative, and active
- Proven report/letter writing skills
Travel and/or Work Environment Requirement
- Able to articulate and communicate ideas well verbally and in writing
Language Requirements
English and local language
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
