About the Job
JOB DESCRIPTION AND PERSON SPECIFICATION
JOB TITLE: Procurement Officer
REPORTS TO: Procurement Manager
REPORTING TO POSTHOLDER: None
LOCATION: Addis Ababa
DURATION & HOURS: Full-Time Contract for 1-year fixed term, with 60 working days probationary period
SALARY: GBP 905 (Nine Hundred Five-pound sterling) per Month
| PURPOSE OF THE ROLE |
The Procurement Officer is responsible for managing the organization’s procurement activities in accordance to ACCF procurement policy for AfDB project, ensuring that all goods and services are procured in a cost-effective, timely, and ethical manner. This role involves supplier management, contract negotiation, and the continuous improvement of procurement processes to align with organizational goals as well as ACCF fund.
| KEY TASKS AND RESPONSIBILITIES |
Key areas of responsibilities are:
- Procurement Planning:
- Develop and implement procurement strategies that align with the organization’s objectives.
- Collaborate with internal stakeholders to forecast procurement needs and manage the procurement planning process.
- Supplier Management:
- Identify, evaluate, and manage relationships with suppliers and vendors in Accordance to ACCF procedures.
- Conduct supplier performance reviews and ensure compliance with contractual terms.
- Develop and maintain a database of qualified suppliers.
- Contract Negotiation:
- Negotiate terms and conditions with suppliers to secure the best value of the organization and donor regulation.
- Draft, review, and manage contracts to ensure compliance with legal and organizational policies as well as the donor policy.
- Purchase Order Management:
- Create and manage purchase orders, ensuring accuracy and compliance with organizational and donor guidelines.
- Monitor and track the delivery of goods and services to ensure timely receipt and resolve any issues related to delays or discrepancies.
- Cost Management:
- Monitor market trends to identify cost-saving opportunities.
- Conduct cost analyses and develop strategies to reduce procurement costs without compromising quality.
- Compliance and Risk Management:
- Ensure all procurement activities comply with legal and regulatory requirements.
- Identify and mitigate risks associated with procurement activities.
- Data Management and Reporting:
- Maintain accurate records of procurement transactions and supplier performance.
- Prepare and present regular reports on procurement activities, including cost savings, supplier performance, and procurement timelines.
- Continuous Improvement:
- Identify opportunities to improve procurement processes and implement best practices.
- Stay informed about industry trends and emerging technologies in procurement.
About You
| PERSON SPECIFICATION | |
| Essential | Desirable |
| Education, qualifications & other knowledge | |
| Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. | |
| Experience | |
| 4 years of experience in procurement, supply chain management, or a related role. | Previous experience with similar project funded by ACCF will be an asset. |
| Strong negotiation and contract management skills. | |
| Proficiency in procurement software and tools. | |
| Skills & abilities | |
| Excellent analytical and problem-solving skills. | |
| Strong communication and interpersonal skills. | |
| Knowledge of procurement regulations and compliance standards. | |
| Ability to work independently and as part of a team. | |
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
Required Skills
- Procurement
How To Apply
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) to https://airtable.com/appawDIVqpLYMmeli/shraUVN00aPbbnTJF by 30 September, 2024.
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).
