Data Centre Design and Planning
Job Description
Background
CRVS stands for Civil Registration and Vital Statistics. Civil Registration (CR) system is used to register and provide Certification on vital events, such as births, deaths (Including Cause of Death), marriages, divorces and Adoption while Vital statistics (VS) are the statistical yield under the civil registration system. The individual information, in the civil registration records, is assembled in order to create vital statistics for the population. A well-functioning CRVS system aims to:
- Secure individuals with recognition of their legal identity and ensure rights of access to public services, social protection and human rights;
- Generate essential statistical information that decision-makers depend on for policy formulation, planning and implementation, and monitoring, and
- Permit the understanding of the prevalence, distribution and causes of mortality, as well as identify health inequalities and priorities.
Currently, the CRVS system in Ethiopia involves several actors. The FDRE Immigration and Citizenship Service (ICS) is responsible for coordination, standardization of procedures and practices, and technical support. The twelve regions and two city administrations of Civil Registration Agencies are responsible for vital events registration and issuing of certification. In addition, there are federal registration organizations such as the Agency for Refugee and Returnee Affairs (ARRA), Ministry of Defense (MoD), Ethiopian Shipping Lines and Ethiopian Missions abroad. The Ministry of Health (MoH) and Regional Health Bureaus (RHBs) are responsible for community and health facility birth notifications. The Ethiopian Statistics Service (ESS) is mandated to produce vital statistics.
The current registration system is paper based almost in the whole country and the few available technological solutions varies among regions and all of them are interregnum by design, which are not interoperable each other. Integration of civil registry with other public and private sector systems allow exchange of selected data, verifying individual’s identity, improve public and private service delivery and increase efficiency. The data sharing and transmission is not real time and computerized, there is delay on process of transmitting and sharing the data.
Therefore, with a financial assistance from the Italian Agency for Development Cooperation, the Immigration and Citizenship Service requires a well experienced consultant to conduct a baseline study in order to develop a standardized, interoperable, and cost effective smart CRVS Information Systems and Data Centre Design and Planning.
Scope of Work
Base line application development
- Analyze technological readiness of CRVS system in Ethiopia
- Analyze telecom service and electric power coverage throughout the country
- Analyze local technology vendors capability
- Re-define long term vision for CRVS digitalization
- Develop a business case for CRVS digitalization
- Define the CRVS Business Architecture
- Conduct on As-IS assessment of the CRVS landscape
- Identify CRVS digitalization opportunities and limitations
- Document the Target CRVS process
- Define the CRVS Information Requirements
- Define Target System Architecture
- Define System Requirements
Scope of work For Data Centre Design and Planning
Conceptual design options
The Consultant shall provide at a minimum two (2) Conceptual Design Options with a report of the associated Pros and Cons of each design. This deliverable will include diagrams, narratives, and recommendations depicting a conceptual, logical and physical IT design for a Tier 4 Data Center. The design should balance security, system administration, budget, high availability, maximized revenue, and redundancy, taking into account the current environment, ICS CRVS requirements, and industry current best practices.
Detailed Design Plan
ICS will choose or modify the Conceptual Design Option to be further designed into a Detailed Design Plan. The Detailed Design Plan will include:
- Modelling & Simulation
- Electrical/Power Quality Design
- Mechanical/Cooling Design
- Architectural & Civil Design
- Data Center White Space Design
- Network & Connectivity Design
- Security & Access Control Design
- Fire Protection Design
- NOC & DC Management Design
Job Requirements
- Contractors must have been primarily engaged in Data Centre design and software development services.
- Contractors shall have proven record of having provided the services required.
- Contractors shall have proven record of working 5 National Large Scale similar projects.
- Contractors shall have proven record of working 7 years in consultancy
- The Contractor shall have demonstrated management analysis, as well as experience in business process reengineering as reflected in resumes to be submitted with response.
- Contractor shall have a proven record of using Continuous Integration/Continuous Development best practices.
Estimated duration of contract
- The contract will be for 60 days from the date of agreement concluded.
Gender Analysis
Job Description
Background
CRVS stands for Civil Registration and Vital Statistics. Civil Registration (CR) system is used to register and provide Certification on vital events, such as births, deaths (Including Cause of Death), marriages, divorces and Adoption while Vital statistics (VS) are the statistical yield under the civil registration system. The individual information, in the civil registration records, is assembled in order to create vital statistics for the population. A well-functioning CRVS system aims to:
- Secure individuals with recognition of their legal identity and ensure rights of access to public services, social protection and human rights;
- Generate essential statistical information that decision-makers depend on for policy formulation, planning and implementation, and monitoring, and
- Permit the understanding of the prevalence, distribution and causes of mortality, as well as identify health inequalities and priorities.
Currently, the CRVS system in Ethiopia involves several actors. The FDRE Immigration and Citizenship Service (ICS) is responsible for coordination, standardization of procedures and practices, and technical support. The twelve regions and two city administrations of Civil Registration Agencies are responsible for vital events registration and issuing of certification. In addition, there are federal registration organizations such as the Agency for Refugee and Returnee Affairs (ARRA), Ministry of Defense (MoD), Ethiopian Shipping Lines and Ethiopian Missions abroad. The Ministry of Health (MoH) and Regional Health Bureaus (RHBs) are responsible for community and health facility birth notifications. The Ethiopian Statistics Service (ESS) is mandated to produce vital statistics.
Ethiopia has ratified international and continental documents with regard to rights of women and children. It has also enacted a lot of national laws to promote and respect the rights of women and children. Thus, the data generated through the CRVS system is important to enforce the provisions enshrined in women and children related legal and policy frame works. Therefore, with a financial assistance from the Italian Agency for Development Cooperation, the Immigration and Citizenship Service requires a well experienced consultant to conduct a gender Analysis of the CRVS system in Ethiopia.
Objectives
- Evaluate the strengths and weaknesses of the current CRVS systems in terms of gender mainstreaming in planning, implementation, M&E and reporting;
- Identify challenges, gender roles and attitudes that may affect the equal use of CRVS services by beneficiaries, especially by women and girls;
- Analyse national and regional institutional practices and response capacities of key stakeholders in CRVS (including MoH and ESS) in providing gender responsive services.
- Analyse the human resource of ICS and regional /city administration Civil Registration Agencies that engages in civil registration disaggregated by sex.
- Analyse the women empowerment process and women in power in ICS and regional states/ city administration agencies.
Scope of the Work
Civil registration is conducted in 12 regional states and 2 city administrations. There are more than 19000 kebeles (lower administrative units) of which 90% kebeles are registering in the country. The gender analysis will cover a sample of the above mentioned regions and city administrations and 27 refugee camps under 6 branch offices of refugees and returnees service.
Methods of data collection for the Gender Analysis
The consulting firm is required to propose the most appropriate methods for the data collection using qualitative method and sampling frames and units to be employed. It also has to provide representative samples from each administrative structure.
Major Duties and Responsibilities of the Consultant Company
- Conduct a literature review of relevant documents that provide an understanding of gender issues with regard to vital events registration in Ethiopia including refugee.
- Develop a gender analysis strategy in detail by:
Designing data collection methodology and tools for the study qualitative methods;
Developing research questions and the methods and tools to address the questions;
Designing the approach and process for data analysis and submission of draft and final reports;
- Develop an action plan with clear timeline, pre-testing, training or orientation schedule and travel arrangements, data collection, analysis, reporting, validation workshop and final submission.
- Develop a data analysis framework against the main research questions and process to verify findings with technical working group and then undertake the analysis and verification processes;
- Prepare first draft baseline report;
- Present preliminary findings to the concerned CRVS technical committees
- Produce a final report
Key consideration
The consulting firm should take reasonable sample taking into consideration the host communities, pastoralists, urban and rural dwellers and refugee camps.
Estimated duration of contract
The contract will be for 45 days from the date of agreement concluded.
Job Requirements
1. Expected background and Experience
The interested consultancy institution should have in their team, experts who can together execute this assignment and deliver on the expected outputs. Preference will be given to teams inclusive of Ethiopian researchers and with experience in gender and social studies.
- The consultancy institution carrying out the assignment will be led by a principal researcher, with a post-graduate degree in gender, social sciences or other relevant field of study, and who has the following competencies:
- At least 10 years of experience and long-standing expertise with / in gender and related fields.
- Good performance letter of at least 5 companies.
- Excellent collaboration, consultation and facilitation skills;
- Demonstrated research report-writing skills; and
- Experience leading team of researchers and directing the implementation of research
- Experience on civil registration and certification and related women rights promotion is an asset
The principal researcher will be supported by team members, with a post-graduate degree in gender, social sciences or other relevant fields of study, whose profiles will at a minimum, reflect the following specialized knowledge and experience:
- Expertise in the field of analyzing gender issues;
- Specialist understanding of human rights-based approaches and gender issues;
- Demonstrated proficiency in gender analysis and software systems such as SPSS, STATA or others) etc.;
- Conceptualizing and conducting analysis using participative methods;
- Excellent writing, conceptual and analytical skills including the ability to present complex processes and issues clearly to a heterogeneous audience and in an actionable manner and
- Demonstrated professional research and writing experience, including through publications
How to Apply
Interested and qualified consulting firms can collect the detailed terms of reference/RFP from the Procurement Section of Immigration and Citizenship Service and Submit Separate technical and financial proposals within 20 working days from the first date of this announcement.