Job Vacancy by FHI 360

1.Position: Finance and Operations Director

About FHI 360:

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of Finance and Operations Director.

Job Summary:

The Finance and Operations Director will be responsible for financial and administrative aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, logistics and grants management. The Finance and Operations Director will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules and regulations. The position will be based in Addis Ababa, Ethiopia and will report to the Chief of Party.

Accountabilities:

• Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of the project
• Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Ethiopia laws
• Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets
• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director and other relevant FHI 360 staff members
• Provide technical assistance, as needed, to local partners on financial compliance and reporting
• Prepare and submit annual and quarterly financial and accrual reports to USAID
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID
• Liaise with internal and external auditors in the review of project financial management
• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits
• Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, contracts and grants and IT functions for the project
• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions

Applied Knowledge & Skills:

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
• Excellent oral and written communication skills.
• Excellent and demonstrated organizational and presentation skills.
• Excellent and demonstrated project management skills.
• Ability to influence, motivate, and negotiate and work well with others.

Problem Solving & Impact:

• Works on problems of complex scope that require in-depth evaluation of data and various factors.
• Exercises judgment within broadly defined practices and policies in selecting methods, and techniques, for obtaining results.
• Decisions made generally affect company operations and may jeopardize overall business activities.

Supervision Given/Received:

• Manages staff to meet departmental and organizational strategic goals.
• Accounts for the budget, procedures, and training of staff to achieve results.
• Develops and recommends management solutions to meet the internal and external needs of the company.
• Typically reports to the Chief of Party.

Education:

• Bachelor’s Degree or its International Equivalent.

Experience:

• Typically requires a minimum of 8+ years of finance management experience (including 3+ years of line management experience).
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English; fluent in host country language.
• Prior work in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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2.Position: Logistics Coordinator

POSITION OVERVIEW:

FHI 360 Crisis Response in Ethiopia is seeking a Logistics Coordinator to oversee procurements, fleet management, warehousing management, and asset and property management. Based in Addis Ababa, the Logistics Coordinator is responsible for the overall leadership in planning, executing, and coordinating the efforts of Logs team members and stakeholders to ensure smooth operations of the program. The Logistics Coordinator is a problem solver that is resolving bottlenecks and implementing changes for the success of the project. Additionally, the Logistics Coordinator will take the lead on ensuring logistical efficiency and ensuring that all aspects are compliant with FHI 360’s policies. The position is envisioned for an initial 5-month period, with the possibility of extension.

KEY RESPONSIBILITIES AND DELIVERABLES:

• Develop standard protocols for essential logistic processes, including procurement requisitions, warehouse management, and commodity dispatch. Special emphasis is to be placed on establishing international and in-country pharmaceutical and medical equipment supply chains, including importation, handling, and dispatch to the field.
• Identify, establish, and run facilities in emergencies, including office, residence, warehousing, and other critical infrastructure.
• Identify transportation requirements, secure transportation assets, and lead fleet allocation, including fuel, maintenance, and driver pool.
• Establish and maintain asset and inventory registry in the field, including equipment allocation & maintenance, and dispose of assets under donor regulations.
• Ensure logistic and procurement activities are properly documented and fully adhere to United States Government (USG) export compliance as well as destination country importation & customs regulations and relevant protocols.
• Collaborate with HQ support departments and CR Logistics Specialists to identify logistics process bottlenecks and develop solutions appropriate for operations.
• Settle field operating costs allocated to logistics and procurement, including expense forecast and pipeline analysis.
• Identify staffing requirements and supervise logistics personnel for the response; strengthen capacity and develop training programs for national logistics staff.

APPLIED KNOWLEDGE & SKILLS:

• In-depth knowledge of humanitarian procurement, budgeting, and supply chain management best practices.
• Experience with relevant USAID/BHA policies and regulations. Capable negotiator, with significant and geographically varied experience establishing contracts, managing vendors, and ensuring products/services are delivered per specifications.
• Knowledge of international donor procurement regulations and expertise in fraud detection and investigation techniques are necessary.
• Strong interpersonal skills and display evidence of good leadership and influencing skills.
• Ability to interact professionally with culturally and linguistically diverse staff and clients.
• Excellent written and oral communication skills and be comfortable participating both as an effective contributor and a listener in group settings which include senior staff.
• Well-organized, resourceful, effective and efficient at coordinating multiple resources to get things done and must have a proven track record of successfully working on multiple tasks at once and foresees and plans around obstacles.
• Demonstrated sensitivity in diverse, cross-cultural settings.

Problem Solving & Impact:

• Works on problems of complex scope that require analysis and in-depth evaluation of variable factors.
• Erroneous decisions or recommendations may cause critical delays or modifications to projects or operations.
• Ability to exercise judgment that contributes to the organization’s business strategies and develops objectives that align with the department’s strategic goals.
• Must be able to provide accurate, expert-level advice to reach outcomes that will enable the achievement of overall department and organization goals.
• Demonstrates a responsive, professional attitude that is solution-oriented.
• Decisions and actions have a serious impact on the overall success of the function

Supervision Given/Received:

• Regularly interacts with senior management and HQ-based staff.
• Leads by “managing managers” or other direct/indirect reports in the region/functional area.
• Ability to motivate, mentor, and empower individuals to achieve expectations and goals set for the functional unit.
• Provide input on country/project staff performance reviews.
• In coordination with senior management, hire/terminate country/project staff.
• Reports to the Response Coordinator

SKILLS AND EXPERIENCE REQUIRED:

• 5 years of relevant humanitarian logistics and management experience in an emergency context
• Bachelor’s Degree or its International Equivalent in Supply Chain, Logistics, Economics, Finance, Engineering or Business Administration.
• Master’s degree or other advanced degree preferred.
• Essential computer literacy (word, excel, internet)
• English fluency is required, and fluency in a local language is a plus.
• Strategic vision
• Leadership
• People Management

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Greater than 25% throughout Ethiopia

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Apply