Job Description
- Provide administrative support: Assist in managing day-to-day administrative tasks, including scheduling appointments, coordinating meetings, making travel arrangements, and maintaining calendars.
- Handle correspondence: Manage incoming and outgoing communications, including emails, phone calls, and mail. Respond promptly and professionally to inquiries and redirect them as appropriate.
- Maintain records and databases: Establish and maintain organized filing systems, both physical and electronic, to ensure easy retrieval of information. Update and maintain databases, spreadsheets, and other documents as required.
- Coordinate meetings and events: Prepare meeting agendas, take accurate minutes, and distribute them in a timely manner. Arrange and coordinate logistics for meetings, conferences, and events, including booking venues, arranging catering, and coordinating audiovisual equipment.
- Perform general office duties: Order and maintain office supplies, handle incoming and outgoing mail, maintain office equipment, and ensure a clean and organized work environment.
- Assist with financial tasks: Process expense reports, reconcile invoices, and assist in budget tracking. Collaborate with the finance department as needed.
- Support team members: Assist colleagues with administrative tasks, including drafting and proofreading documents, preparing presentations, and organizing team events or activities.
- Uphold confidentiality: Handle sensitive information with utmost discretion and maintain strict confidentiality in all matters.
- Stay updated and informed: Stay informed about organizational policies, procedures, and initiatives, and maintain knowledge of industry trends and best practices related to administrative support.
- Performs other duties assigned by the Supervisors.
See – Ethiopian Medical Association
Admin Assistant
Job Requirements
- BA Degree or Diploma in Secretarial Science and Office Management or related fields with Two years and above experience in the related area as an Admin Assistant
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
- Attention to detail and accuracy in completing tasks.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong interpersonal skills and the ability to work well within a team.
- Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.
How to Apply
Interested and qualified applicant can apply through: Ethiojobs.net
Application Procedure: Interested applicants are invited to submit their application letter, CV, Educational data and work experience
Only short-listed candidates will be communicated.
Droga Pharma PLC
Human Resource Department
