Position: Programme Officer (PRU/RRF)
Under the overall supervision of the Preparedness and Response Unit Senior Programme Officer and the direct supervision of the Programme Manager (Emergency Post Crisis Grants), the Programme Officer (Preparedness and Response Unit/Rapid Response Fund (PRU/RRF)) will support and coordinate the development, implementation, monitoring and reporting activities of the Rapid Response Fund (RRF) Sub-Unit in Ethiopia Country Office (CO).
Core Functions / Responsibilities:
1. Support the overall implementation of the Rapid Response Fund activities in the IOM Ethiopia Country Office (CO), including its financial, administrative and technical implementation, in compliance with IOM policies and standards, as well as donor requirements, agreed timeline and deliverables.
2. Maintain close collaboration and contribute to strengthening the partnerships with relevant stakeholders such as Government entities, national authorities, development partners, United Nations agencies, and civil society.
3. Assist the Programme Manager (EPC Grants) in developing the capacity-strengthening strategy and plan for potential implementing partners. Assist in identifying potential technical experts internally and externally to support capacity strengthening for partners.
4. Draft and produce progress and other reports and ensure proper information exchange on all operational aspects of the programmes between IOM, the programmes’ donors and other stakeholders.
5. Contribute to the identification of donors’ priorities and strategies, explore the possibility of developing follow-up initiatives and/or initiating new programme development processes in Ethiopia and draft project proposals, in relation to expressed governmental needs, and donors’ priorities and in line with IOM’s mandate and strategy.
6. Assist in conducting contextual analysis to identify potential activities to be implemented as part of the Rapid Response Fund in line with IOM mandate and the priorities established by the Government and partners in Ethiopia.
7. Contribute to the development of relevant monitoring and evaluation plans and tools to measure progress and effectiveness, make recommendations on suitable course corrections and support further development and improvements. Verify that programmatic databases and information systems are up to date.
8. Ensure adequate information management on programme-related activities including awareness raising and visibility; provide regular updates, summaries, press releases and other relevant materials, in coordination with the donor and Department of Media and Communications at HQ.
9. Participate in relevant conferences, workshops, steering committees and technical working groups, as well as other forums, to facilitate proper coordination and presentation of IOM activities.
10. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in Social Sciences, International Development, Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
Experience
- Experience in community-based and/or small-grant programming, grant writing, humanitarian response, and/or civil-society strengthening;
- Experience working with the United States Agency for International Development (USAID) programmes preferably with the Bureau of Humanitarian Affairs (BHA) and/or with UN OCHA’s Country-Based Pooled Funds, or the Central Emergency Response Fund (CERF);
- Previous experience in operational activities in a post-crisis or emergency area;
- Experience coordinating actions with emergency response actors and other implementing partners and making use of coordination structures;
- Experience supporting capacity building of local and national partners preferred; and,
- Experience working effectively with stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Skills
- Works effectively in high-pressure, rapidly changing environments;
- Supports high levels of information sharing between internal units, cluster partners, IOM, and other emergency response actors;
- Establishes and maintains effective relationships with implementing partners;
- Makes correct decisions rapidly based on available information; and,
- Delivers set objectives in difficult situations.
Languages
- IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
- For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respect and promote individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, and makes people feel safe, respected and fairly treated.
Core Competencies – Behavioural Indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – Behavioural Indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
- Internationally recruited professional staff are required to be mobile.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations.
- Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
- Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, the IOM e-Recruitment system, by 03 March 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
