1.Secretary
Job Description
- Greet visitors and undertake general receptionist duties when required
- Answer phones and respond to emails
- Book meeting rooms, arrange conference calls, take messages and minutes during meetings
- Prepare and distribute correspondence, memos and forms
- Develop and maintain a filing system and manage database entry and client files
- Order and maintain office supplies and Make travel arrangements
- Manage current agenda and arrange new meetings and appointments
- Assist with bookkeeping, presentations, reports, emails and letters
- File and update contact information of clients, employees, suppliers and partners
- Document expenses and financial information
- Implement and develop office procedures
- Maintain confidential information, file and store them accordingly
- Organize and distribute messages to the appropriate team members
- Maintain all incoming and outgoing letters as well as other records and maintain good filing system to ensure that they are orderly, properly filed and readily retrievable whenever needed.
Job Requirements
Required skills
- Exceptional or excellent written and verbal communication skills
- The ability to multi-task, flexible and open to change
- The ability to organize and prioritize tasks
- Quick computer writing in both Amharic and English language
- The ability to work alone and in a team environment in a professional manner
- To be able to use a computer and main office programs competently
- Fluent in Amharic, Afan Oromo and English language in listening, writing, speaking, typing and in general must have excellent communication skill.
- BA degree in secretarial science and at least 2 year experience
2.Project Coordinator
He/she assigns and monitors the daily task and communication, as well as the creation of the reports and updates of the project to the project manager and other members of management. It serves the essential role in the project management.
Duties and Responsibilities
- Monitoring the daily progress of the project to the project manager
- Providing detailed updates to project managers or other management members.
- Ensuring the team members have the supplies and resource they need to complete their assigned tasks on time and within the budget limits
- Organizing reports, invoices, contracts and other financial files with the respective sector to have easy access
- Planning meetings and organizing project logistics
- Performing billing and bookkeeping tasks of the project in addition to ordering necessary office supply on site
Job Requirements
Education and Experience
- Advanced degree in Project management, engineering, Architecture and related fields with at least 4-year experience in foreman and site engineer position.
Essential skills and abilities
- Excellent verbal and written communication skills to work closely with team members and managers
- Effective problem solving and management skill to handle significant problems
- Preparation to manage and work through and resolve minor issues without assistance
- Efficient leadership skill to be able to provide guidance, feedback and encouragement
- Organization and time management skill to manage the daily activities and needs of the entire team requirements.
- Ability to multi task and effective management of working hours
- Computer and data entry skill to enter budget and other important documents for the company
- Having positive attitude and outlook towards every workers to easily handle the stress of unexpected challenges and to help the entire team or member stay positive, motivated and productive.
How to Apply
Interested and Qualified applicants can apply only via Telegram – user name @Papikia19
Dead line March 25/2024
