Job Description
| Vacancy No.: | IOM-CFA/0108/23 |
| Position Title: | Intern – Supply Chain |
| Number of positions: | 2 |
| Position Grade: | Internship |
| Duty Station: | Addis Ababa, Ethiopia |
| Type of Appointment: | SST, Three months |
| Estimated Start Date: | As soon as possible |
| Closing Date: | 24 October 2023 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Background
Under the overall supervision of the Supply Chain Officer and direct supervision of the Supply Chain Associate the Supply Chain Intern will assist in recording IOM assets and support in asset labeling and scanning.
Core Functions / Responsibilities:
1. Record relevant asset information in the ERP system as soon as items are received. Support in asset labelling, and scanning.
2. Prepare, receive, record and file asset forms (assignment, return, transfer, lost, damage) in coordination with ICT unit.
3. Regularly follow up, report and manage mission assets’ list (organization’s asset and beneficiary assets).
4. Closely manage mission assets and prepare regular reports.
5. Support in facilitating disposal of assets and other obsolete items as needed.
6. Conduct yearly assets stocktake in Addis Ababa and sub-offices.
7. Perform other duties as may be assigned.
Job Requirements
Educational Qualification
Bachelor’s degree in business administration, Supply Chain Management, Management, Finance, Economics or a related field from an accredited academic institution.
Experience
· Fresh graduate (within one year of graduation)
· Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
· Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds.
· Analytical, communication, interpersonal and advocacy skills; and
· Good knowledge of computer management and applications
Skills
• Knowledge of financial rules and regulations regarding assets stocktaking procedures.
Languages
· Thorough knowledge of spoken and written English
· Knowledge of other local languages is an advantage.
Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies.
Values
· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
· Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
· Communication: encourages and contributes to clear and open communication; explains
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to Apply
For applicants to be considered, applicants are required to apply via ethiojobs.net indicating the short vacancy number and position title as mentioned in the short vacancy notice he/she applied for in the email Subject line. Any application without this information in the subject line will be excluded from the applications and attach the following:
o Motivation/Application letter
o CV (written in English) with three professional referees and their contacts (both email and telephone)
o Copies of Academic Certificates from Accredited Universities
Only shortlisted candidates will be contacted.
We strongly encourage qualified female applicants to apply.
