Human Resource and Admin Officer_ Gondar
Job Description
Medical Teams International Calling:-
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
To provide the day-to-day MTI HR and Admin support in Semera Field Office to ensure quality health care services for Refuge , internally displaced peoples and host community in Afar Ethiopia. This position will be responsible for ensuring proper implementation of HR activities and assist in recruitment, benefits, performance management, and staff development.
JOB RESPONSIBILITIES
1.Essential Duties / Responsibilities:
- Assist and disseminate requests for local positions through all available networks
- Coordinates the recruitment process of new staff and manages their induction to the organization –
- Assist in Conducting reference and background checks on possible candidates.
- Prepares appointment letters and contracts for staff and contractors.
- Maintains and tracks all personnel records and databases.
- Acts as administrative liaison between field office in Afar and Addis.
- Assist in disciplinary cases finding and ensure cases are handled according to MTI policy and legal requirements.
- Provide support and translation services when needed within the office.
- Act as the point of contact for HR issues at Afar Field Office and ensure that all HR paperwork is promptly submitted to MTI Addis.
- Ensure that all locally sourced staff and volunteers have valid contracts.
- Support all other administrative tasks needed in Afar to ensure positive and high impact programs are implemented in a timely and efficient manner.
- Committed to the values and principles of MTI.
- Assist the logs team with travel, hotels, and flights for staff in transit when needed.
- Ensure the Safeguarding of program participants and employees through
- Promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
- Other duties as assigned.
2. Quality Management
- Maintain a clean and orderly work area that ensures privacy
- Monitor monthly Time sheet submission of staffs
- Support other staff and colleagues to maintain good infection control practices to prevent spread of illnesses within the office and among the staff
Safeguarding
Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
3. Additional activities – Perform any other job-related task whenever assigned by immediate supervisor
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity, equity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Medical Teams International Diversity, Equity and Inclusion Policies.
Safeguarding Commitments –
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.
Code of Conduct and Ethics
Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.
WORK CONDITIONS Staff will be working primarily from the Medical Teams International offices in Afar Region with some travel to field site.
Job Requirements
EDUCATION, LICENSES, & CERTIFICATIONS
- Diploma in Human Resource, Management or equivalent.
EXPERIENCE
- At least 2 years’ experience working in HR administration
- Prior experience working with INGO.
- Experience with Microsoft Excel.
- English (written and spoken), Desirable, Amharic and English language proficiency.
KNOWLEDGE, SKILLS & ABILITIES
Motivation:- Self-motivated Desire to serve others. Keeps a positive attitude in difficult situations
Team Building: – Respectful towards other cultures Able to establish relationships easily Team player. Experience of working in a multicultural setting.
Adaptability: – Flexible under changing conditions Able to cope with basic working conditions Culturally aware and able to adjust. Capable to manage stress.
Technical Expertise: – Secure and at ease with professional skills Coaching/teaching skills Comfortable with basic data management and consolidation. Problem Solver.
Management and Leadership: – Planning and organizational skills Mentoring skills. Initiative taker Administrative skills.
How to Apply
Candidates should follow the following 3 steps while applying for the positions:
1. Fill out the mandatory application form using the following link: Online Application Form and make sure you receive an automatic response acknowledging receipt of your application which means your application was successful.
2. Send your CV and application letter to [email protected] clearly mark “Application forHuman Resource and Admin Officer_ Gondar ” in the subject line
3.Only candidates who only fill the online application form and send CV together with Application letter only will be considered for candidacy.
● All applications must be submitted on or before 29 September 2023.
Only shortlisted applicants will be contacted for further assessment.
“We are an equal employment opportunity organization dedicated to our core values of Accountability, Courageous, Tenacious, Selfless and Not alone.”
Qualified women are highly encouraged to apply.
