II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of CISP Head of the Accounting and Finance, the Compliance Finance Officer in the Finance Department is responsible for ensuring the effective implementation of AICS (Italian Grant requirements) and other UN agencies ensuring quality and sound financial documents are produced at the HO and project level as well..
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Overall duties and responsibilities
To ensure that the Finance and administration of the Organization is managed efficiently and properly, in accordance with highest standards of good practice in the humanitarian sector, and that its obligations in the country and with the donors are met efficiently, complying with the Grant Finance manuals, rules, regulations and requirements. Ultimately will contribute to the quality of Grant financial report and producing sound Grant financial records.
Compliance Finance Officer Related responsibilities
- Ensures the proper implementation of CISP’s Grant Financial Policy Manual and Procurement manuals of CISP-Ethiopia in the head office as well as field offices;
- Process Grant Financial transaction/ in compliance with CISP finance manual, internal policies, terms, conditions and regulations of the grant.
- Facilitate and process all type of employee advance requests for grant program staffs and follow up for the settlement of all local travel and business advances according to Financial manuals within due date
- Review their coding, reimbursement requests, process journals as needed
- Work closely with project on review financial documents before and after audit is conducted.
- Create awareness for the HO staffs and project staffs on spending expense on especial Grant requirements.
- Perform pre-audit task with project staffs after the hardcopy of Financial documents have sent to the HO and proactively communicate for the gaps occurred in financial transaction.
- Ensuring Financial Box files are filled monthly with the correspondence of the projects by working with HO Finance clerk.
- Engaging on responding Audit finding after the Audit is conducted working with Finance Head.
- Preparing checklist how to handle Grant Financial documents at the time of items and service purchase and expense settlement.
- Prepare Fixed Asset Register for the Grant Projects and ensure asset register is in accordance with grant terms and conditions.
- Ensure monthly/quarterly or bi annual grant financial reports are filled and ready for external/internal audit reviews Participate in CISP internal, local external and HQ audits preparation and process
- Maintain the highest standard of grant management protocols as stipulated in grant agreement, CISP grant management standards and other applicable guidelines.
- Escalate abnormal, fraudulent acts to management without hesitation.
- Control the monthly flow of documentation from the Project Areas and Partners to the Ho; Review documentation compliance level on a random basis.
- Supervise the project Grant Financial documents are in compiling, filing and checking all project related financial information (including documentation from the areas and the partners) on a monthly basis.
- Participate to the preparation of external audits and due diligences in close collaboration with the HO Finance Department, the Deputy Country Director.
- Reinforce current procedures and the quality of CISP internal control, based on international best practices, donors’ requirements and results of internal & external audits.
- Participate in minimizing risk of fraud and corruption by ensuring adherence to CISP procedures, Code of Conduct and CISP Anti-Fraud Policy.
- Actively promote CISP’s anti-fraud and whistle blowing policy within all CISP offices in country.
- Ensure training and capacity building on Compliance issues in order to increase the level of technical ability and skills within the department.
- Perform any other related activities as assigned by immediate supervisor.
Reporting directly to CISP Head of the Accounting & Finance Department
Overall supervision by CISP Deputy Country Representative
Managerial responsibility No
Directly reporting staff No
Job Requirements
IV. COMPETENCIES
The responsible staff is expected to demonstrate the following technical and behavioral competencies Behavioral
Accountability
- Accepts and gives constructive criticism,
- Follows all relevant procedures, processes, and policies,
- Meets deadline, cost, and quality requirements for outputs,
- Monitors own work to correct errors,
- Takes responsibility for meeting commitments and for any shortcomings,
Continuous Learning
- Demonstrates interest in improving relevant skills,
- Demonstrates interest in acquiring skills relevant to other functional areas,
- Keeps abreast of developments in own professional area.
Communication
- Actively shares relevant Grant information Financial information.
- Clearly communicates, and listens to feedback on, changing priorities and procedures,
- Creativity and Initiative
- Actively seeks new ways of improving Financial services
Planning and Organizing
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for own work.
Professionalism
- Identifies issues, opportunities, and risks central to responsibilities,
- Works effectively with people from different cultures by adapting to relevant cultural contexts,
- Knowledgeable about and promotes CISP’s core mandate.
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Seeks input and feedback from others
- Actively supports and implements final group decisions
- Takes joint responsibility for team’s work
Technical:
Effectively applies knowledge of relevant Grant Finance practices and recognizes their application within the existing CISP’s Processes
How to Apply
Interested and Qualified candidates can apply through Ethiojobs.net
2.Senior Accountant Finance Department
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of CISP Head of the Accounting and Finance, the Senior Accountant in the Finance Department is responsible for ensuring the effective implementation of Finance reconciling account balances and bank statements; maintaining general ledger and preparing month-end close procedures and prepares Financial reports.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Overall duties and responsibilities
To ensure that the Finance and administration of the Organization is managed efficiently and properly, in accordance with highest standards of good practice in the humanitarian sector, and that its obligations in the country and with the donors are met efficiently, complying with the Finance manuals, rules, regulations and requirements. Ultimately will contribute to the quality of financial report and producing sound financial records.
Senior Accountant Related responsibilities
- Ensures the proper implementation of CISP’s Financial Policy Manual and Procurement manuals of CISP-Ethiopia in the head office as well as field offices;
- Process AICS (Italian Grant) and other UN agencies financial transaction/ in compliance with CISP FM manual, internal policies, terms, conditions and regulations of the grant according to the grant terms and conditions.
- Manage accounts for the emergency response.
- Follow up and support settlement of document related to project.
- High quality of Peachtree knowledge and work on the software.
- Verify, allocate, post and reconcile accounts payable and receivable in the Peachtree Accounting software
- Producing error-free accounting reports and presents their results to Finance Head.
- Direct internal and external audits to ensure compliance working with Finance Head.
- Support month-end and year-end closing process together working with Finance Head.
- Process reversal journal entries for correction, reclassification or allocation for grant costs and submit for review and approval.
- Engage in preparation of monthly salary for the HO and encourage field staff as per grant requirement.
- Prepare severance payment to HO staffs and field Office staffs and provide to Finance Head for approvals.
- Ensure project office has sent financial report monthly and verify the correctness
- Follow up and support settlement of document related to Income, WHT and Pension contribution for the HO
- Verify procurement documents and other disbursement and ready for Finance Head for approval.
- Prepare Bank Reconciliation and Cash Book for HO ensuring the arithmetic correctness.
- Encode (upload) financial transaction coming from projects in the Accounting Software Peachtree.
- Follow up Project Receivables and payables are settled in due time.
Reporting directly to CISP Head of the Accounting & Finance Department
Overall supervision by CISP Deputy Country Representative
Managerial responsibility No
Directly reporting staff No
Job Requirements
IV. COMPETENCIES
The responsible staff is expected to demonstrate the following technical and behavioral competencies
Behavioral
Accountability
- Accepts and gives constructive criticism,
- Follows all relevant procedures, processes, and policies,
- Meets deadline, cost, and quality requirements for outputs,
- Monitors own work to correct errors,
- Takes responsibility for meeting commitments and for any shortcomings,
Continuous Learning
- Demonstrates interest in improving relevant skills,
- Demonstrates interest in acquiring skills relevant to other functional areas,
- Keeps abreast of developments in own professional area.
Communication
- Actively shares relevant information Financial information.
- Clearly communicates, and listens to feedback on, changing priorities and procedures,
- Creativity and Initiative
- Actively seeks new ways of improving Financial services
Planning and Organizing
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for own work.
- Professionalism
- Identifies issues, opportunities, and risks central to responsibilities,
- Works effectively with people from different cultures by adapting to relevant cultural contexts,
- Knowledgeable about and promotes CISP’s core mandate.
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Seeks input and feedback from others
- Actively supports and implements final group decisions
- Takes joint responsibility for team’s work
Technical
- Effectively applies knowledge of relevant Finance practices and recognizes their application within the existing CISP’s processes
How to Apply
Interested and Qualified candidates can apply through Ethiojobs.net
3.Human Resource Officer
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of CISP Head of the Accounting & Finance, the Human Resource Officer of the Human Resource Department is responsible for ensuring the effective implementation of HR processes.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
Overall duties and responsibilities
To ensure that the Human Resource administration of the Organization is managed efficiently and properly, in accordance with highest standards of good practice in the humanitarian sector, and that its obligations in the country and with the donors are met efficiently, complying with the Labor proclamation requirements. Ultimately will contribute to the retention of talented staff.
Human Resource Related responsibilities
- Ensures the proper implementation of CISP’s Human Resources Policy Manual and the Labor Proclamation of Ethiopia in the head office as well as field offices;
- Monitors and manages co-worker relations issues, maintains confidential records related to grievances and complaints and coordinates their resolution; conducts investigations and seek for Head Office support to liaise with legal consultants to resolve cases when needed,
- Processes, manage, administers, and control Head Office annual leave balance and decisions of staff leaves based on the plan
- Prepares Human Resources Planning to ensure sustainable supply of the right personnel;
- Organizes recruitment programs, participate in recruitment and selection of team members as required in consultation with Deputy Country Representative , Finance Head and Program Manager;
- Recruit, terminate and write warnings to staff members from grade 3 and below and compliance with CISP’s HR Manual
- In consultation with Program section, support area office HR operations such as inductions, coordinate performance and learning systems, coordinate disciplinary actions, time sheets, coordinate staff separations, support project coordinators and other staff on all HR related issues and serve as country office security focal person.
- Ensures the timely renewal/termination of staff contracts and Liaise with all units in the Area Programs Office.
- Maintain good team communication, engender good team dynamics and take remedial action when problems occur in collaboration with the Finance Head.
- Updates and maintain all records of team members leave, in their personnel files and ensure that leave is taken as per the plan of the field and head offices and reported to head office HR Department.
- Updates and keep files of team members’ history and prepare quarterly statistical report and liaise the report with admin and finance head and country representative.
- Participates in Human Resources Policy and Procedure manual preparation, updating and other related issues.
- Assists in coordinating regular performance management programs of CISP Area Programs Offices;
- Assists in administering team members’ entitlements, allowances, benefits, and incentives.
- Make sure up-keeping of personnel records at field Office level.
- Support the Admin and Finance Head in day today tasks and Liaison the organization in finance and human resource related issues, whenever requested,
- Prepares periodic reports on Human Resources related activities;
- Perform any other duties as assigned by an immediate supervisor
Reporting directly to CISP Head of the Accounting & Finance Department
Overall supervision by CISP Deputy Country Representative
Managerial responsibility No
Directly reporting staff No
Job Requirements
IV. COMPETENCIES
The responsible staff is expected to demonstrate the following technical and behavioral competencies
Behavioral
Accountability
- Accepts and gives constructive criticism,
- Follows all relevant procedures, processes, and policies,
- Meets deadline, cost, and quality requirements for outputs,
- Monitors own work to correct errors,
- Takes responsibility for meeting commitments and for any shortcomings,
Continuous Learning
- Demonstrates interest in improving relevant skills,
- Demonstrates interest in acquiring skills relevant to other functional areas,
- Keeps abreast of developments in own professional area.
Communication
- Actively shares relevant information,
- Clearly communicates, and listens to feedback on, changing priorities and procedures,
- Writes clearly and effectively, adapting wording and style to the intended audience,
- Listens effectively and communicates clearly,
Creativity and Initiative
- Actively seeks new ways of improving programmes or services
Planning and Organizing
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans
- Adjusts priorities and plans to achieve goals
- Allocates appropriate times and resources for own work.
Professionalism
- Identifies issues, opportunities, and risks central to responsibilities,
- Treats all colleagues with respect and dignity,
- Works effectively with people from different cultures by adapting to relevant cultural contexts,
- Knowledgeable about and promotes CISP’s core mandate.
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives
- Seeks input and feedback from others
- Actively supports and implements final group decisions
- Takes joint responsibility for team’s work
Technical
- Effectively applies knowledge of relevant HR practices and recognizes their application within the existing CISP’s processes
How to Apply
Interested and Qualified candidates can apply through Ethiojobs.net
